The Benefits and Disadvantages of Transcribing

As a Digital Assistant, one of many companies you could wish to take into account providing to your shoppers is transcription. Whereas it sounds straightforward sufficient (you hearken to an audio tape and simply kind what you hear), it is rather more concerned than that.

There are benefits and downsides it is best to take into account earlier than making your choice to supply transcribing companies.

In line with the Merriam-Webster On-line Dictionary, the official definition of transcribe is “to make a written copy of” or “to make a replica of (dictated or recorded matter) in longhand or on a machine (as a typewriter).” Now earlier than you drag out your trusty outdated typewriter, you’ll need to be sure to have a couple of issues first. Most significantly, you’ll need a very good laptop with a excessive pace web connection and each transcription and phrase processing software program put in on it as a result of that outdated typewriter simply is not going to do the trick anymore. Another tools you’ll need is a top quality headset, a snug chair in a quiet room, and in the event you’re critical about doing transcription, a foot pedal (ideally the USB variety). Relying on the format used (DVD, mp3, cassette, micro-cassette, and many others), you could want further tools for audio playback. After all, to be an environment friendly transcriptionist, you need to even have a fairly respectable typing pace, good listening, spelling and grammar expertise.

Listed below are a number of the factors you’ll want to take into accounts earlier than you resolve to supply transcription companies:


Pricing is fairly simple (by the phrase, web page or audio minute/hour)

Sharpens your listening and typing expertise

Alternative to find out about new and attention-grabbing subjects

Can flip right into a long-term consumer as transcription can simply result in different initiatives (modifying, proofreading, article writing or creating an e book)

Pre-recorded audio provides you the flexibleness to transcribe anytime (wonderful for many who try to juggle a 9-5 job too)

With some further schooling, you’ve got the power to specialize (i.e. medical or authorized transcription) and cost a better specialised charge


Some tools and/or software program might should be bought (headset, foot pedal, and many others.)

You will need to have a good typing pace or you aren’t going to make a lot of a dwelling doing transcription

Sound high quality, a number of audio system, accents, individuals speaking over one another, and viewers interplay can considerably decelerate the transcription course of inflicting frustration and decreasing productiveness

Templates offered by consumer could also be tough to work with

Transcription will not be multi-tasking pleasant; you’ll need to pay attention so no phone calls or tweets

Actual-time transcription requires that you simply and the consumer can be found on the similar time. This doesn’t permit time for modifying, or breaks

As with all job you carry out to your consumer, you’ll need to ask some essential questions earlier than you get began.

You need to be prepared with a guidelines of some variety, as a result of discovering out sure data forward of time will prevent time and aggravation. Some questions it is best to ask your consumer earlier than transcribing:

What’s going to the consumer finally do with the transcription (i.e. create an article or e book)?

What kind is the audio in (DVD, mp3, cassette, micro-cassette, and many others)?

How will you obtain the audio (mail, e-mail, and many others)?

Does the consumer need a exhausting copy or simply the digital file?

What kind do they need the ultimate product in (Phrase, PDF, and many others)?

Do they need verbatim or do they need umms and different unfinished ideas edited out?

What number of audio system are there?

Do any of the audio system have accents?

Are they simply trying to have the phrases placed on the paper or are they in search of one thing that’s proofread, edited, and within the ultimate draft stage?

Does the audio embrace any confidential data?

o Will the consumer require a Non-disclosure Settlement along with the Digital Help Settlement?
o Whether it is medical transcription, will there be HIPPA compliance points concerned?

If you happen to do resolve to enterprise into the realm of transcription, be sure to have all the mandatory instruments in place to make your journey a constructive expertise. Take your time when creating your proposals and be sure to perceive all the main points of every transcription challenge. If you’re unsure of the phrases of the challenge, contact the consumer for clarification.

You do not wish to get in over your head and disappoint your consumer and your self.

Think about taking over a pair small “trial” challenge earlier than formally providing transcription companies in your web site.

Volunteer to transcribe a gathering or two for a church or civic group to realize some expertise. You may even counsel a commerce and get a consumer testimonial for your corporation! Both manner it is a wonderful alternative to check out transcription, and see whether it is value including to your corporation.

In case you have the typing, spelling, and grammar expertise that transcribing requires and you might be prepared to spend money on some tools to get began, then transcribing could also be for you. Transcribing will be irritating and tedious at occasions, nevertheless it can be a rewarding, attention-grabbing, and versatile service you could provide to your shoppers. Whereas it has benefits and downsides, all the time bear in mind transcribing is an ideal springboard to further companies you could wish to market to your shoppers to maintain your corporation flourishing.


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